Planning is crucial to the success of your business, but where do you start?
Wouldn’t it be great if you could have your entire workflow in one place where your whole team has access to view and edit?
There are plenty of handy project management tools online, but how do you choose the ‘right one’ for you and your company?
Here at Future Strategy, we use Trello, an easy-to-use tool that helps us visually organise and manage our projects.
Trello’s main strength is undoubtedly its flexibility, as it can be used by a wide range of people, from teams to individuals – making it perfect for companies of all shapes and sizes.
Here are ten reasons why we think Trello is one of the best apps available to businesses:
1. Trello is free
While some project management tools cost a lot of money, you can download and use Trello completely free of charge. Of course, like most things nowadays, you can upgrade your account with one of the paid-for options – but all the elements you’ll need are in the free version.
2. You can create multiple Trello boards
The ability to use multiple boards on Trello means that you can create a more efficient workflow, mainly when working across different departments within a team.
For instance, if you want to have the same card visible on multiple boards – so that more than one department can see it – you can copy it over. You can even share boards by entering team members’ email addresses.
3. You can add due dates and labels on Trello
Keeping to deadlines is crucial to the success of any business, so it’s essential to keep on top of your orders/tasks. Adding due dates and labels allows you to assess priorities or assign to different team members quickly.
4. You can add attachments and emails on Trello
Keep track of your key documents by adding files or images to your cards. This allows your team to see key documents assigned to a specific card. You can even add emails as attachments to cards either as reference or to prompt replies later.
5. You get your own Trello ‘Butler’!
One of the newest features in Trello, you can use the ‘Butler’ feature to bring automation and insights to your boards. It can help you perform simple tasks on a single board using basic functionality or supercharge your workflow using major automation across your entire team.
This is perfect for when your boards and cards have predictable actions that always follow other actions (e.g., When you create a new card in the ‘To Do’ list, Butler can automatically add the ‘Steps’ checklist).
6. Trello can save you a lot of time
Trello offers several different templates, and some of the boards have been created by other Trello members who know the app.
It’s a good idea to explore them, as it should help you better understand the app’s full potential and show you how others use it. Using one of these templates will also save time and help to streamline your processes.
7. You can comment directly on Trello cards
You can ask questions within the group and provide feedback or additional details on individual cards. Better still, if you press ‘Q’ on your keyboard, you’ll see only ‘your cards’ (i.e., the ones that apply to you) – which is extremely handy if your boards are bogged down with lots of cards.
8. You get Trello’ Power-Ups.’
Trello allows you to sync to popular apps such as Calendar, Google Drive, Dropbox, Twitter, and many more. These ‘Power-Ups’ will enable you to bring additional features to your boards and integrate your favourite apps right into Trello.
9. Trello is handy for HR
As well as tracking workflow, you can also use Trello to benefit your working practices. For example, identify tasks with your team members, track personal and team accomplishments, and establish short- and long-term goals.
10. You can be unique on Trello
Trello allows you to change backgrounds and add stickers to make checking in on your to-do list more visually rewarding. You can also customise the background image or colour for each of your boards.
Find out more about Trello here.
